Planet Facilities Management Software

PURCHASING - Raising and processing orders

Planet's Purchasing module provides all the tools you need to raise orders for supplies, materials and services. It reduces the amount of time spent raising orders and provides instant access to supplier and pricing information. Operate an approved vendor scheme and monitor vendor commitment levels.


Purchasing Module - At a glance


  • Stock and service orders
  • PO numbers can be reserved for verbal ordering
  • Approved suppliers
  • Commitment monitoring
  • Print / fax / email purchase orders
  • User-defined purchase order printing formats
  • Delivery and invoice matching
  • Links to external accounts systems
  • Authorisation and approval limit control

The Purchasing module enables you to keep track of your financial commitments to suppliers and matches invoices to deliveries for invoicing purposes. It reduces administration time whilst providing the audit and traceability necessary for sound financial management.

Purchase orders
  • Create purchase orders for stock and non-stock items
  • Generate blocks of PO numbers and assign them to departments or individuals
  • Planet will warn you if a selected supplier is not approved
  • POs are fully customisable
  • Purchase orders can include any number of 'lines' each with a different VAT code and different expense and charge codes
  • Orders can be created directly from stock requisitions without having to re-key data
  • Implement approval process linked to user's authorisation level
  • Facility to enforce invoice matching against deliveries to avoid over-charging

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