ROOM BOOKING - Managing bookable locations
Planet's Room Booking module enables you to manage diaries for a wide range of 'bookable' locations including meeting rooms, training facilities as well as shared resources - car parking spaces or pool cars, for example. Planet gives you more control over your resources and enables you to charge your internal 'customers' for the cost of bookings and services.
Room Booking Module - At a glance
- Manage diaries for any bookable location or resource
- Multiple room layout or seating configurations
- Intelligent search mode finds 'best fit' to your requirements
- Book services and equipment
- Visual booking chart
- Simple mode to create repeat bookings
- Configurable booking and service charges
- Automated booking confirmation by email
- Book rooms via Planet's intranet
- Audit trail of changes
Planet helps you to maximise the utilisation of your resources and prevents duplicate bookings. It reduces the administrative workload on your team and ensures that the correct services and equipment are delivered to the right place at the agreed time, delivering a more efficient service to your 'customers'.
Room and resource booking
- Booking conflicts immediately identified and prevented
- Calendarised 'drag and drop' booking chart visually represents room availability
- Fast search mode enables users to locate alternative rooms or resources if original choice unavailable
- Simple mode to create repeat bookings, reducing time spent by operators keying in duplicate bookings
Booking services
- Attach a number of services to your booking including catering, furniture and AV equipment
- Assign charge rates to each service provided
- Planet displays a warning if unsufficient equipment is available to fulfil the booking
Charging for bookings
- Charge budget-holders for bookings and services provided
- Charge for bookings based upon standard booking fee, hourly rate and services provided
Room booking via the intranet
- Building occupiers can view the room booking chart to find out which rooms are available
- Occupiers can request a booking or even book rooms themselves - without requiring any formal system training
- Reduces workload on operators
